Course Reserves and Advance Booking

What is the Reserves Collection?

The Reserves Collection consists of materials assigned by instructors as a supplement to their course.  Any Faculty or Staff member, with a valid UIndy Identification Card, may place items on Reserve. The person placing an item on Reserve may choose how long a patron may keep the item from the following options: 2 hours, 4 hours, 24 hours, 3 days, 5 days, or 7 days. Items placed on Reserve are shelved behind the Reserve Desk.  A list of the Reserves Collection is available at the Reserves Desk, and it is arranged by the instructors' last names. The Reserves Collection may also be searched online.

How to Check-Out Reserves

To check-out a Reserve Item you must have a valid UIndy ID Card.  Reserves may be checked out two at a time. There is no hold policy for Reserve Materials and all renewals must be done at the Reserve Desk. Reserve items may not be renewed if other students have requested them. Most Reserve items may not be taken from the library unless they have a longer check out period. Two-hour reserves must be returned before closing time each evening and may not be kept overnight.


Overdue Fines and Replacement Cost

2 and 4-hour items $1.00 per hour, or portion thereof, up to a maximum of $25 per item
24-hour, 3-day, 5-day, and 7-day items $5.00 per day or portion thereof, up to a maximum of $25 per item


The replacement cost for books from the KML collection is a flat fee of $50.00.  There is a replacement cost of $5.00 for lost photocopies.

Items That Are Allowed/Not Allowed to be Placed on Reserve


Not Allowed

Placing Items on Reserve

Books and Audio-Visual Materials

Personal copies and copies from the library's general collection may be placed on Reserve. The items must be accompanied by a Reserve Form that has been filled out completely and legibly.  Up to five different titles can be placed on each form.  Items are processed in the order in which they are received and will be available within 48 hours.

The Reserve Forms are available a number of different ways:

  1. Forms can be picked up at the Circ Desk
  2. Forms can be requested by phone (788-3268)
  3. Forms can be requested by emailing Marisa Albrecht at
  4. There is also a PDF version of the Reserve Form, which you may print out.


Copies of articles, book chapters, etc. may be placed on Reserve.  Each item must include a complete citation on the front page, and the items must be accompanied by a Reserve Form filled out completely and legibly.  Items are processed in the order that they are received and will be available within 48 hours.

Use the same Reserve Forms described above.

In order to comply with "Fair Use" under copyright law, photocopies of copyrighted material are accepted for one semester only.  For photocopied items to remain on Reserve longer than one semester, copyright permission must be obtained from the copyright holder and provided to the Circulation Staff.  If copyright permission is not provided to the Circulation Staff, the material will be removed from the Reserve Collection at the end of the semester.

Online Reserves

If you wish to make electronic copies available to your students, please use the ACE system to post copies.

Advance Booking of Media Items for Classroom Use (Faculty only)

If you wish to ensure that an item—such as a DVD—is available to you on a specific date, you may "book" the item for that date. The library will check the item out to other patrons only if their check-out period will not conflict with the booked date. Please call (788-3268) or drop by the main desk if you wish to book an item.