Policy Manual, Krannert Memorial Library

April 2013

  1. Authority
  2. Storage Locations of Library Materials
  3. Library Materials Circulated
  4. Circulation Desk Operations
  5. Interlibrary Loan
  6. Reference Services
  7. New Books
  8. Patron Behavior
  9. Security Gates, Theft, False Alarms
  10. Emergency Alarms
  11. Cataloging
  12. Use of Library Equipment
  13. Explicit Materials
  14. Gifts and Donations
  15. Use and Scheduling of Library Rooms
  16. Staff Class Teaching/Taking
  17. Other Services
  18. Statistics
  19. Frederick D. Hill Archives

Authority

Storage Locations of Library Materials

Library Materials Circulated

The following categories of materials may by borrowed:

The following categories of materials are not circulated. They must be used on the library premises:

Circulation/Service Desk Operations

Desk Supervision

At all times that the library is open, there must be at least one staff person in the library designated as Circulation Desk Supervisor. The library will never be left totally in charge of student assistants, except with the approval of the Library Director in certain, rare instances.

Confidentiality of Circulation Information

Loan Periods

  UIndy Students UIndy Faculty & Staff Guests
Books from stacks 3 weeks Full-time faculty/staff: next occurring August 1st
Adjunct faculty: 3 weeks
3 weeks
Reference books 0 0 0
Media items 24 hours 5 days 0
Periodicals 0 0 0
Rare Books Room items 0 0 0
Theses 2 hours (may not leave library premises) 2 hours (may not leave library premises) 2 hours (may not leave library premises)
Honors Papers 2 hours (may not leave library premises) 2 hours (may not leave library premises) 2 hours (may not leave library premises)
Reserve books

2 hours, 24 hours, 3 days, 5 days or 7 days (at professor request)
(2-hour reserves may not leave library unless authorized by professor)

2 hours, 24 hours, 3 days, 5 days, or 7 days (at professor request)
(2-hour reserves may not leave library unless authorized by professor)
0

Laptops and other materials that cannot leave the library (such as keys, theses, honors papers, and 2-hour reserves) may be checked out up until 15 minutes before closing. They must be returned by closing time.

Number of Items That Can be Borrowed at One Time

Identification Cards Required for Borrowing Books

One of the following identification cards is required for borrowing books from the library. There are no exceptions to the policy that a valid ID card (as listed below) must be provided to check out materials - driver's license, car keys, etc. are not accepted as a substitute for the required ID card(s).

Identification Cards Required for Borrowing Media or Materials on Reserve

Renewals

Books checked out for three weeks may be renewed up to 5 times unless a Hold or Recall has been placed on them. Faculty must bring books to the library for renewal. Other renewals may be made in person, by telephone, or online.

Holds

Anyone with borrowing privileges may place a Hold on a book that is checked out. When the item is returned, library staff shall notify the person who has placed the hold, and shall hold the item at the desk for up to one week. If the held item is not picked up within one week, it will be returned to the Circulation Stacks. Reserve materials may not be placed on Hold.

Recalls

Anyone with borrowing privileges may request a Recall of an item that has been checked out for more than two weeks. Circulation staff will attempt to contact the current borrower by phone and/or email and request that the item be returned. When the item is returned, library staff shall notify the patron and hold the item at the desk for up to one week. If the recalled item is not picked up within one week, it will be returned to the Circulation Stacks. Reserve materials may not be recalled.

Overdue, Lost, Damaged

Fines and Fees

Reserves

Item Searches

Interlibrary Loan

Interlibrary Loan - Borrowing Policies

Interlibrary Loan - Lending Policies

Reference Services

New Books

Patron Behavior

Security Gates, Theft, False Alarms

Emergency Alarms

Cataloging

Use of Library Equipment

Equipment - Computers, Printers, Copiers, Visually Handicapped Machines, and Scanner

  1. Equipment for visually handicapped patrons is available. The scanner may be used by others but is primarily intended for visual reading purposes by those with special visual needs.
  2. Library computers are to be used for library research and working on academic projects; other uses, such as reading e-mail and communicating via chat rooms and other social networking sites, are discouraged.
  3. Use of library computers to view pornography is prohibited (see statement below on Explicit Materials).
  4. Only persons with a current UIndy e-mail account may use the library computers. In certain special circumstances, the Client Services Help Desk may issue a guest log-in to campus visitors.
  5. Photocopiers require a UIndy ID card or a guest access card with a positive balance in the card-holder's Crimson Cash account. Guest access cards may be requested at the Circulation Desk.

Equipment for Staff Use - Computers, Copier/fax Machine, Printers

  1. Persons other than staff to whom specific pieces of equipment are assigned are not permitted to use staff equipment.
  2. Students workers may only use staff equipment to fulfill job assignments - not for personal purposes.
  3. Staff may not use library equipment for personal purposes without the permission of the library director.
  4. Staff telephones and computers are to be used for work related purposes; game playing, shopping, Web 'surfing', political lobbying, conversations with friends, family business, etc. for personal use may not be done during working hours.
  5. Staff telephones and computers are not to be used for economic gain; home businesses, stock trading, auction sales, product or service advertisement, etc. are not to be conducted on library time or with university equipment; staff should not load private files for storage on university computers.
  6. No one is to use a staff computer to access, upload, download, transmit, or otherwise distribute defamatory, abusive, obscene, profane, sexually oriented, threatening, harassing, racially offensive, illegally discriminatory, or other illegal materials, files, etc. unless in the course of appropriate library work or research.
  7. No one shall violate any university, local, state, or federal statute, rule, regulation, code, or ordinance; no one shall access another person's computer materials, information, or files, except with permission.
  8. Staff may not commit the library to any unauthorized financial obligation online or by telephone.
  9. Staff should remember that neither telephone conversations nor files stored on library computers are private and may be reviewed by the administration at any time.

Laptop Computers

  1. Each laptop will receive a number which will be clearly marked in various places on the machine.
  2. The library's policies for borrowing the laptop are attached to it.
  3. Laptops will be stored at and checked out from the KML Circulation Desk. Laptops will be treated as Reserve items with a two-hour check-out period , but if no hold is present, a laptop check-out may be renewed throughout the day.
  4. Students may ask for a hold to be placed on a machine, if none are available at that time (which prevents a renewal). Otherwise, laptops may not be booked for use at future times.
  5. Check-out is available only to UIndy students. They must present a valid UIndy ID card (no driver's license, etc.); faculty and staff will be referred to Media Services which does check out laptops to them.
  6. Check-out will be for two hours only and not overnight.
  7. Laptops may not be taken out of the library.
  8. Laptops may be checked out up until 15 minutes before closing. They must be returned by closing time.
  9. Overdues:
    • $5 for each hour or portion thereof overdue
    • If a laptop is overdue by two hours, it will be reported as a theft to Campus Police
    • If a laptop is not returned by closing time, it will be reported as a theft to Campus Police
  10. Damage to equipment will not be charged to the borrower.
  11. When a patron reports equipment damage or software malfunction on a laptop, it will be set aside in a designated location with a note about the patron's report. The library's Technology Systems Coordinator will be notified for repairs.
  12. All laptops are equipped with wireless cards so that they can function without network cables.
  13. A power cord will always be issued with every check-out in case the battery has been previously drained. When returned, each laptop will be plugged into an electrical outlet for recharging.

Explicit Materials

Gifts and Donations

Use and Scheduling of Library Rooms

Staff Class Teaching / Taking

Librarians with faculty or professional ("exempt") staff status are eligible by invitation to teach UIndy classes in fields of their proficiencies or other educational background, and any university employee may take classes under guidelines enumerated in staff handbooks. In order to coordinate these opportunities with the library mission and daily work, the following guidelines apply:

Other Services

Statistics

Frederick D. Hill Archives

Last updated: April 23, 2013